How to Use Mind-Mapping Apps for Note-Taking

4 min read

Traditional methods for taking notes involve writing down strings of text in long or shorthand, underlining the important passages, and then scribbling on the margins when you need to add more detail.

It’s a method that’s simple to learn and reproduce, but one that usually ends up with pages of barely readable text and is extremely ineffective as a tool for learning or recalling information.

Benefits of mind mapping notes

Mind-mapping, on the other hand, allows information to be captured in a visual format that enables ideas to be connected, links made, and ideas sparked. Even better, because mind maps tend to be bright and colorful, they aid the learning process in a way that pages of written text don’t. Besides, mind maps:

  1. Clearly display relationships, hierarchies, and connections between ideas
  2. Are easy to read and provide an excellent overview of a topic
  3. Allow attaching more detail by adding notes
  4. Are easy to memorize thanks to images and color

How to take effective notes using mind maps

Mind maps can be drawn on paper or created in software. However, whichever method you use, the principles are the same. You start with a central topic or theme, which could be the title of a lecture or a topic you’re researching. Usually, that central topic is written or drawn at the center of the page in big bold lettering. It can also be placed at the left-hand edge of the page, but that leaves fewer options for drawing branches.

Branches are used to link ideas or topics and sub-topics. And each of these sub-topics can be linked to further sub-topics. Branches can span multiple sub-topics and can have text attached to provide further detail. You can also use the thickness or color of branches to denote the strength of a link.

create notes using mind maps

Why use a mind-mapping app rather than pen and paper?

Using a pen and paper to create a mind map appeals to the creative side of our brains, which is exactly what mind maps are designed to do. And pens and paper are usually easy to get hold of and have no learning curve. And doodling on paper is fun!

However, there are several reasons why you should consider using a mind-mapping app, rather than pen and paper.

  1. You can store your mind map digitally and access it from any device, wherever you are

  2. You can edit your mind map later if you need to

  3. You can easily attach text notes and files to elements within your mind map

  4. Mind mapping apps have libraries of images and icons you can use to make your mind map really stand out

How do I make a mind map for note-taking?

Applications like iThoughtsX and XMind make it very easy to create mind maps. The tools are similar to each other, but there are some differences, so it’s worth trying both and finding which one works for you.

Benefits of XMind include:

  • Presentation mode — create presentations easily from your mind map
  • Gantt charts — XMind allows you to quickly turn your mind maps into Gantt charts
  • Export to Microsoft Office and PDF and synchronize with XMind Cloud

Benefits of iThoughtsX are:

  • Import mind maps from most other mind map formats
  • Export to Markdown and HTML, as well as Microsoft Office, MS Project, and PDF
  • Synchronize with iCloud, Dropbox, and WebDAV

Both apps have a library of templates, layouts, images, and other elements you can use in your mind maps.

Using XMind as an example — though the process is very similar in iThoughtsX — here’s how to create your first mind map.

mind map for note-taking

  1. Choose a layout. Click on the Home button in the toolbar (it’s the one that looks like a house) and then Templates. Browse the gallery and decide if there’s one that suits your note-taking project. If so, double-click on it to open it. If not, click on the Blank tab and choose a layout, then click to open it. Now choose a style and select Create.
  2. Define your topic. When you open a layout, you’ll see a box for the central topic already on the page. Double-click on the text, or press the spacebar, and type the topic or title of the lecture. 
  3. Add nodes. Nodes are sub-topics or ideas. To add one, click on the main topic then press the tab. Click on the new node and press the spacebar to edit the text and give it a name. Repeat the process to add more sub-topics.
  4. Add floating topics. Floating topics are those that are not directly connected to a topic but provide additional ideas or information. To add one, click on the node you want to add it to and click the S-shaped arrow in the toolbar.
  5. Choose format options. To format any element in your mind map, click on it and then click the paintbrush on the right-hand side of the window. From here you can change the shape and color of a node and the font, color, weight, and size of its text label.mind map image notes
  6. Experiment with images. To add an image to a node, click on it, and then click the image button (below the paintbrush). Choose either clip art or icon, then browse the library and double-click the image you want. You can also add your own images by clicking on the Insert menu and selecting Insert image from File.

Mind mapping is a great skill to learn and is brilliant for taking notes that look great and make learning fun. Using an app like XMind or iThoughtsX to create a mind map makes it easy to store it digitally, sync it on all your devices, and even use it as the basis of a presentation. Best of all, both these apps are available for a free trial through Setapp, a platform with more than 200 useful apps and tools. Get your brainstorm going! 

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