I found the best daily planners for your goals and daily habits

Do you want to be organized and on track? How about trying daily planners? They help prioritize tasks, manage time effectively, track progress, overcome procrastination, keep you motivated, and even improve your mental health. 

In this article, I’ll review the best daily planner apps I've chosen from dozens of tools and help you find the perfect digital planner for your needs.

Top daily planners for 2025

Let's get to the list of the best daily planner apps. Read, test, and start organizing your tasks better. First, a quick overview, then — a detailed description of each app.

App	Best for	Best feature	Price	User review (5 max)
Structured	Multilingual users, Apple ecosystem fans	AI-driven schedule creation with visual timeline	$9.99/mo (via Setapp)	4.2 (85% on Setapp*)
Todoist	Team collaboration	Kanban boards; task, project, and time management features	Free; $4/user/mo (premium)	3.1
NotePlan	Note-takers, solo planners, freelancers	Unified notes, tasks, and calendar with note-linking	$9.99/mo (via Setapp)	4.85 (97% on Setapp)
Any.do	Mobile users, forgetful task-doers	“Plan my Day” feature for task reminders. Plans for individuals, families, and teams	Free; $4.99/mo (premium)	3.3
Pagico	Project managers, big projects	Timelines from to-do lists with data centralization	$9.99/mo (via Setapp)	4.6 (92% on Setapp)
ClickUp	Teams, collaborative planning	“Watcher” function for team accountability	Free; $5/mo (premium)	2.5
TaskPaper	Minimalists, text-based planning, freelancers, creatives	Distraction-free plain-text interface	$9.99/mo (via Setapp)	4.95 (99% on Setapp)
Calendars	Calendar-driven users, event planners	Natural language event creation. People managing multiple calendars	$9.99/mo (via Setapp)	4.25 (85% on Setapp)

* Setapp is a subscription platform that gives you access to 260+ apps for macOS, iOS, and web — all under a single plan starting at $9.99/month. All highlighted apps in this table are available on Setapp.

Structured: A multilingual digital planner

Want to organize all your tasks and to-dos on a single visual timeline? Try Structured. 

It’s a digital planner with an easy-to-use interface that can automatically generate your schedule. Just open the AI assistant, describe your tasks for the day, and it will create a schedule for you. Edit it or just accept and send it directly to your calendar. Of course, you can also do this manually if you prefer. 

You can plan your daily tasks and track your progress as you complete each one with just a few clicks/taps. The visual timeline helps you stay on track and focused, and suggested icons and colors that you can change make it easy to organize work, school, and personal tasks.

People really love this feature. Let me share one of the most amusing app reviews I’ve ever come across — though I had to blur a few words because the reviewer was a little too excited. You can read the original review by following the link.

This app integrates with iCal & reminders and I can SEE MY [stuff] and MOVE IT AROUND and it [really] WORKS with my brain [...] This flows with me. As my day changed I moved my little blocks as I needed to and I could see my [stuff] and the utterly exhausting mental calculations I normally have to do I didn’t have to do. I swear I got an extra hour of energy from this. Structured user from Reddit

By syncing your tasks across all of your Apple devices, you can keep track of your schedule no matter where you are. The app works well with Apple’s Reminders and Calendar.

Structured also supports nearly 30 languages, making it a great choice for people who don’t speak English.

Best features:

• Helps you create the perfect schedule with AI based on natural language input
• Customizable reminders, recurring tasks, and timeline visualization
• Ideal for organizing both your personal and professional life
• Available on macOS and iOS
• Beautiful interface (for real!)
• Multi-language support

Things to consider:

• Not the best choice for complex workflows and overloaded schedules
• Better for individuals, not teams

Pricing: Available on Setapp, a platform with 250+ apps for Mac, iPhone, and iPad. Install as many apps as you want. Pay $9.99 once a month for all.

Free trial: Yes.

Todoist: A perfect balance of power and simplicity

Another good daily planner app that will keep you motivated and organized is Todoist. It’s a great place to start if you’re looking for a really customizable tool. 

Todoist uses Kanban-style boards to help you visualize the tasks in your life. Within the boards, you can do things like adding sections, dragging and dropping tasks, inviting your teammates, and adding labels or filtering. You can also sort these boards by priority, date, and name to make finding tasks easier. 

The app has a simple interface, and the separate tags and filters on the Kanban boards show how simple it is. What we like the most about this daily planner is that you can make planning more fun by putting emojis on the page.

In addition to customizing your boards, you can personalize the platform itself with more than 10 color themes. With these themes, you can match your mood and style to your planning board for a creative boost.

With various integrations for time tracking, communication, and automation features, you can turn Todoist into a planning machine. Some popular apps include Zapier, Time Doctor, Monday.com, and Slack.

Best features:

• Great fit for task, project, and time management, as well as team collaboration 
• Has Priority levels
• Integrates seamlessly with thousands of apps, including Evernote, Slack, Microsoft Teams, Zapier, Chrome, Firefox, and many more.
• Has the ability to delegate tasks
• Features personalization options

Things to consider:

• Better suited for complex projects
• Lacks a native, easy-to-use note-taking feature
• Can be overwhelming for beginners

Pricing: free or from $4 per user per month.

Free trial: Yes.

NotePlan: All-in-one — tasks, calendar, and notes

NotePlan is an app that can help you find an efficient way to stay organized and on top of your daily schedule. It’s designed to bring your tasks, notes, and calendar into one place.

You can easily manage your time now and in the future with a separate note for each day. Outline what needs to be done, write down and link the relevant notes, then schedule the tasks. What I like most about the notes here is that they can be organized into folders, allowing me to jot down ideas for different projects while keeping everything neatly sorted.

But it's me. Let me show you how other NotePlan users describe their experience:

I use Noteplan all day. The app has greatly improved over the years. The fact that it keeps all data in local markdown files is very important for future proofing. 99% of other similar apps store in proprietary storage. I tried obsidian but Noteplan is more simple which is a good thing. Obsidian is cool but there are just too many features to get lost in and the UI is king of cringe. This app is a really nice balance. NotePlan user from Reddit

Your calendar updates in real-time as you add new notes and tasks with due dates. This makes it easier to see the big picture of your to-do list.

You can mark a task as done by simply checking it off the list. If you don’t finish a task, NotePlan makes it easy to move it to another day.

Best features:

• The ability to create links between your notes
• Search that allows finding anything inside your notes
• The ability to create repeating tasks
• Customizable filters
• Has macOS and iOS apps

Things to consider:

• Limited to macOS and iOS
• No team collaboration

Pricing: Available on Setapp, a platform with 260+ apps for Mac, iPhone, and iPad. Install as many apps as you want. Pay $9.99 once a month for all.

Free trial: Yes.

Any.do: A planner for those who forget about tasks

Key features of effective daily planning

There are hundreds and thousands of visual planner apps available on the market. And you know, it’s not an easy task to choose the right tool from such a wide variety of options. Let’s take a look at the most important features of a good day planner.

Make sure it has the following: 

• Customizable to-do lists
• Reminders
• And the ability to prioritize important tasks

With customizable to-do lists, you can improve your daily planning and increase your productivity. For example, by customizing your list and breaking tasks down into smaller, more manageable pieces, you can feel a sense of accomplishment as you complete each task. 

Reminders are a great way to make sure you don’t miss important deadlines or appointments. They can help you stay on track with your goals and can be set for both short-term and long-term tasks.

Prioritization can also contribute to creating an effective daily plan. So, a good daily planner should provide a way to sort tasks based on their importance and urgency. This way, you can focus on the most critical issues first.

Daily planner apps vs. paper

Once upon a time, many of us used to carry some sort of paper planner with us to stay organized. Then came computers and smartphones. With time, our devices have become our calendars.

Having a digital planning app is certainly convenient because it comes with your iPhone or MacBook and is not bulky like a paper planner, so you usually have it with you when you’re on the go. You also don’t need to have a pen to enter information. If you need to change an appointment, just change the date or drag and drop. There’s no need to cross anything out.

How to choose the right daily planner

If you want to choose a good planner app, be sure to follow the tips below.

• Consider your needs. First, think about what you need a planner app to do. Do you want a simple planner to keep track of your daily routine? Or maybe you need a more advanced tool to collaborate with your team members? 
• Look for ease of use. Undoubtedly, a good daily planner app should be easy to use. Ideally, the app should have a free trial so you can see if it has intuitive features and customizable settings.
• Check the syncing capabilities. If you use multiple devices, look for a planner that can sync across them. This is very convenient as you always have access to your planner, no matter where you are.
• Evaluate the cost. Some planner apps are free, while others require a subscription. Consider whether the planner’s features justify the cost, and choose a planner that fits your budget.
• Read user reviews. Before buying a planner app, read reviews from other people to see what they like and dislike about the app. 

The best visual daily planners in one place

As you can see, it’s not easy to choose one planning app quickly because every app has great features worth trying. If you subscribe to Setapp, you’ll get a chance to try the best planner apps I’ve mentioned in this review. These are Structured, Pagico, NotePlan, Calendars, and TaskPaper. For $9.99/mo, you can use all of them plus more than 260 other apps. No extra fees, no ads. The best part: your trial period lasts seven days, and all apps are free to try with no limitations.