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If you have trouble finding certain screenshots, you’re not alone. That’s no surprise considering how Mac names them, right? Thankfully, I’ve found ways to rename the saved screenshots so I can locate them more easily. See how my files looked before and how clean they look now:
Nice, right? And I’m so excited to show you exactly how to rename a screenshot with ease.
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Imagine wanting to share a screenshot of web content that you took years ago for an upcoming workshop. Sounds challenging, right? It’s widely known that Mac saves images as Screenshot [date] at [time].png by default.
So, it’s not surprising if you have better luck finding a needle in the haystack than that particular screenshot. Trust me, the ordeal I went through wasn’t fun. So, I made it a habit to rename my screenshots, and I believe you should, too.
Below, I’ll show you different ways to change the name of screenshots on a Mac.
If you use Apple’s Screenshot tool to capture your screen, you can’t rename it immediately. However, you can rename them in the folder where the screenshots are saved.
If you’re not sure where to find the screenshots after you made them:
The problem with this approach is that you’ll need to juggle between taking screenshots and manually renaming each file. This is probably not the best way to use your time if you ask me.
If you spend more time renaming screenshots than taking them, you will love this method. Instead of manually renaming screenshots, I recently switched to Keep It Shot, an intelligent and advanced renamer, to provide descriptive names automatically.
Keep It Shot uses powerful AI technologies to rename screenshots into meaningful ones. It analyzes the image captured and automatically suggests names that best describe it. The great thing is that you can rename multiple screenshots simultaneously.
When writing this article, I took several screenshots to demonstrate how to rename them quickly. Initially, they appeared on my Mac with their default names. Then, I renamed them by doing these simple steps:
Once Keep It Shot bulk-renames the screenshots, I can locate them by referring to their more meaningful names.
It took me just ten seconds to rename two screenshots, and the best part is that it all happened automatically in the background. I hardly had to do anything!
Another way to rename a group of screenshots is to use Finder, which comes with your Mac.
Here’s how to bulk rename screenshots:
The Finder tool will rename all the selected screenshots accordingly. Bear in mind that this method finds specific text in the file name and replaces it with a new one. You can only use this method if the file names share overlapping text. For example, instead of having Screenshot as the default name, you can rename it to Project, Tutorial, or Recipe.
Sometimes, you need to edit screenshot names in ways that Mac’s basic tools can’t do. Let’s say you want to serialize the instruction screenshots so you can easily arrange them in your blog post later. Or if you want to change the date and time format from Mac’s default name.
Such tasks require more than the basic renaming capabilities that the Mac’s built-in tools offer. If you make those changes manually, you’ll take almost forever. That’s when you’ll find Renamer useful. With Renamer, you can number your files sequentially, remove specific characters, convert lower to upper cases, and more. Here’s how to edit the screenshots’ names in bulk:
If you need more than just bulk renaming, go to the drop-down menu in Append Dimensions and choose a feature you want to add to your file name.
More importantly, Renamer lets you create a sequence of actions so you can rename screenshots more flexibly. If you’re worried about making mistakes while renaming batches of files, you can use Renamer to preview the changes before committing them. And even if you make mistakes, the app lets you reverse the changes.
If you don’t know what Terminal is on Mac and how it will help with screenshot renaming, here’s a quick explanation. Terminal is a window that lets you communicate with Mac’s internal system with command prompts. Think of it as a gadget that techies like me use to access Mac’s functions hidden from regular users. If this doesn’t sound too intimidating, read on.
With Terminal, you can change how your Mac names the screenshots you capture. All you need to do is to instruct it with the following steps.
Now, try capturing several screenshots. Your Mac will save them with the new name you instructed it to. But if you don’t like how it sounds, you can revert the naming convention to Mac’s default by typing the following command: defaults delete com.apple.screencapture name; killall SystemUIServer.
You can save a lot of trouble renaming dozens of screenshots if you use the right screen capture tool. Rather than revisiting multiple screenshot files with similar names, it’s better to get their names right the first time. And CleanShot X lets you do that.
CleanShot X tops my list of screen recording apps. It lets you easily capture images, record short videos, and share them. Taking a screenshot with CleanShot X is quite simple. All you need to do is to drag a frame surrounding the screen you want to capture.
Then, CleanShot X would take a snapshot. But before saving it, the tool lets you edit the file’s name. That way, you can save the screenshot with the exact name you want. You can also change the screenshot’s default name. Here’s how to do this:
Changing the screenshot’s name on an iPhone or iPad is trickier because there are fewer ways to do so. But with a workable method, you will manage to organize your screenshots effectively, and I’ll show you how.
If your iPhone runs on iOS 16, you can rename the screenshot right after taking it. Here’s how to rename a screenshot on your phone:
Now, you can share the screenshot with its new name. However, the caveat with this method is that the changes don’t carry over to the files saved in Photos.
Unfortunately, you can’t rename the iPhone screenshot file name with the Photos app. You will have to save them to the Files app instead, just to keep a screenshot with a new name. It’s not worth the effort if you ask me.
If you want to rename screenshots on your iPhone or iPad more easily, try AnyTrans for iOS. It’s a simple file transfer tool that lets you move screenshots between Apple devices easily and securely. With this tool, you can transfer your files to your Mac, where you can rename them manually or use the Keep It Shot app to return them to your phone. Here’s how to do it:
After renaming, transfer the files back to your iPhone or iPad.
You can rename screenshots in different ways, but what’s important is to do it quickly and intelligently. Of course, you can edit their names individually, but I’m sure you have better use of your time. So, let’s be more productive and let the professional apps do the heavy lifting.
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