Full guide about Gmail Contacts: How to add, edit, and delete them

6 min read

For most who use email to communicate with others, contacts are automatically added. Once you begin chatting with someone, their contact information may be automatically added to your Gmail, making it easier to initiate another conversation later.

But most don’t know how to add a contact in Gmail, how to find contacts in Gmail, or how to edit contacts in Gmail. And there's a good reason for that: contacts no longer live in Gmail proper!

Here we’ll show you how to do all of the above as well as how to import contacts to Gmail, how to export Gmail contacts, and how to delete contacts from Gmail for good.

Where are contacts in Gmail

Years ago, Gmail had a dedicated ‘contacts’ section. At some point, Google migrated contacts to its own standalone service within the Google suite of apps and services.

There are a few ways to get to your contacts, though. The upside is you don’t really have to go through Gmail to edit, delete, or manage contact information now. 

The two main ways to get to your Google Contacts is to visit contacts.google.com while logged into your Google account, or click the familiar nine-dot menu present across Google websites and select “Contacts.”

Both steps lead you to contacts.google.com, where all your contacts, lists, and management tools are located.

gmail contacts

Contacts on your iPhone, iPad mail app

Much like Google, Apple also houses your contacts in a separate service. Though not an app, your iPhone and iPad both have a partition in the Settings app specifically for contacts. Here’s how to find them:

  1. Select the “Settings” app on your iPhone or iPad
  2. Scroll down until you see “Contacts”
  3. Select “Contacts,” and click on any contact to manage the information in that profile

contacts on iphone

How to add contacts to Gmail

Adding contacts to Gmail is as simple as adding them to your Google contacts. Google Contacts is linked across the apps you use with your Google account. Here’s how:

  1. Go to contacts.google.com
  2. On the top left of the window, select “Create contact”
  3. Select “Create new contact”
  4. In the popup window, enter the information for your new contact
  5. Select “Save” at the bottom of the popup window

new contact gmail

Many users aren’t excited by using Google Contacts, or managing contacts in their iPhone’s settings. While these methods are good for finding and editing info, they’re limited tools. A better app for managing contacts as well as email for you may be Canary.

Canary for Mac is a native app that provides full end to end encryption for email, and allows you to better filter, organize, and get through your email inbox with ease. Canary has the ability to manage read receipts, snooze emails, and view contact profiles. 

The right side of the screen has a contact view, displaying all the information for that person, and an option to quickly ‘favorite’ them.

canary mail mac

How to edit Gmail contacts

Editing contacts in Google Contacts is really simple. Here’s how it’s done:

  1. Visit contacts.google.com
  2. Select the contact you want to edit
  3. In the popup window that appears, click the pencil icon at the top right corner
  4. Edit the contact information
  5. Select “Save” at the bottom right corner of the window

edit google gmail contacts

How keep track of contacts ignoring your emails 

If you are sending dozens of emails, it can be difficult to keep in mind whether or not you got a reply to each of them. Instead of tedious manual search in your sent folder, you can rely on the Canary app to sort your emails by “unanswered.”

What’s more, Canary Mail's Read Receipts feature enables you to know when your emails are read, so you don’t have to send dozens of follow-ups and constantly check your inbox.

If you notice some contacts keep ignoring you and you don’t want your emails stuck in their inbox forever, you can just revoke them. Yes, Canary Mail can do that, too!Unsend an email

How to import contacts

Importing contacts to Google contacts is easy, too. First, be sure you’ve exported contacts from your other email service or contacts app as a CSV file. This is a filetype Google contacts is able to read.

From there, follow these steps:

  1. Visit contacts.google.com
  2. From the left side of the window, select “Import”
  3. Select “Select file”
  4. Choose the CSV file saved to your Mac you wish to import
  5. Select “Import” at the bottom right corner of the popup window

That’s all it takes! The contacts in the CSV file you uploaded to Google contacts will show up in your list. Keep in mind while it’s typically immediate, it sometimes takes a while for contacts to show up, especially across devices.

import google contacts

How to export contacts

If you want to export your Google contacts for use elsewhere, it’s also very simple. Here’s how it’s done:

  1. Visit contacts.google.com
  2. On the left side of the screen, select “Export”
  3. Choose the list you want to export (Note: You can export a single “label” in Google contacts, or your whole contacts list. You won’t be able to select multiple “labels,” which are sub-lists of contacts. If there are multiple lists you want to export, you can create a new label for those contacts, add the label to those contacts, and export that label’s list.)
  4. Choose your “export as” option (Note: Google CSV and Outlook CSV are different, so choose carefully.)

  5. Select “Export” at the bottom right corner of the window

Your exported contacts will be saved as a CSV or vCard on your Mac.

export google contacts

How to delete Gmail contacts

There are two ways to delete Gmail contacts: individually, or by group. Here’s how to delete a single Google contact:

  1. Visit contacts.google.com
  2. Find the contact you wish to delete
  3. On the right side of their row, click the three-dot menu
  4. Choose “delete”
  5. Confirm you want to delete the contact

delete google contacts

If you want to delete multiple contacts, follow these steps:

  1. Visit contacts.google.com
  2. Hover over the icon of the contact you wish to select for deletion
  3. When the checkbox appears instead of their image, select the box
  4. Follow steps two and three for all contacts you want to delete
  5. When you’ve selected all the contacts you’d like to delete, select the three-dot menu at the top of the window
  6. Select “delete”
  7. Confirm your choice

delete multiple contacts gmail

Manage all your messages in one app

This day and age people are bouncing between several apps to have conversations. Email may always be with us, but social apps are quickly supplanting email as a faster solution for chatting with others. 

IM+ is the perfect solution for a modern age of chatting online. You can link Gmail directly to it and enjoy the full featured Gmail experience; it’s the very same interface you’ll find on the Gmail website.

From there, IM+ lets you like services like Telegram, Slack, Facebook Messenger, Google Hangous, Outlook, Twitter, HipChat, LinkedIn, and others. It’s simply the best app for managing all of your disparate chat services in one place.

manage gmail contacts

Managing contacts isn’t difficult, it’s just never been a simple process. Google contacts makes it easier than ever, but you’re still limited to the Google ecosystem. That’s just not for everyone – even if Gmail is your go-to email provider.

Canary and IM+ are great options for managing email and contacts, and both are available for free during a seven-day trial of Setapp for Mac.

In addition to these great apps, you’ll enjoy immediate and unlimited access to the entire Setapp catalog of 240+ Mac, iOS, and web apps spanning a number of categories. For example, if you want to manage emails easier from multiple inboxes, try Spark Mail; If you need to create and structure documents, install Craft; Want to speed up your Mac? Try CleanMyMac X.

When the trial period ends, you can retain access to the entire Setapp suite for only $9.99 per month. It’s an incredible deal you should jump on, so why wait? Try Setapp today!

240+ apps for $9.99
per month

Sign up to Setapp and try them for free.