If you use multiple Macs, say one for work and one at home, it’s likely you’ll have files and folders that you need to access on both machines. Also, you’ll want those files to be always up to date and synchronized on both machines, so you can be sure you’re always working on the latest version.
There are a number of different ways to do that, depending on the tools you use to work on the file. The most straightforward is to use some form of cloud syncing. That could be via iCloud — Apple’s own apps use iCloud to sync between Macs and iOS devices logged into the same Apple ID — or, say, Dropbox. By saving files to your online cloud account rather than your local Mac, you’ll always be working on the most recent version of a document. Tools like Microsoft Office 365 and Google Docs work in a similar way — storing documents online so you can access them from anywhere.
There are occasions, however, where you’ll need to store documents and files locally and sync them later. That could be because you work offline sometimes and need to be able to access documents or because you don’t want to store documents in the cloud.
There are solutions for that too. One of them is ChronoSync Express (above), which allows you to quickly and easily synchronize files between two Macs. There are a number of caveats — the Macs you sync need to be running the same version of Mac OS and the applications on them should all be the same version. In addition, you should only synchronize files in your user Home folder, with the exception of files in the Library folder. There’s an excellent guide to syncing between two Macs using ChronoSync Express here.
If you’d rather take a more manual approach to syncing, Forklift (below) can help. Designed as a tool for managing FTP servers, Forklift can also synchronize files between two Macs on the same network. All you need to do is connect to the Mac using AFP or SMB, log in and add the folder you want to synchronize to your Favourites in Forklift. You can then use Forklift’s sync tool to ensure the same data is always in both folders.
DropShare is a cloud hosting service that allows you to upload files and folders from your Mac. You can use its own cloud hosting, which is free with Setapp, or use DropShare to access third-party storage such as Amazon S3. By dragging a folder onto DropShare on one Mac and copying it from DropShare on another Mac, you’ll ensure that all the files within it are in sync. You will, of course, need to remember to drag the most recent version of the folder to DropShare whenever you move to the other Mac.
Now you know how to sync two Macs, the next step is to do the same with iOS devices and your Mac. You could, of course, use iTunes to do that. But if there’s one app that we Mac users love to hate, it’s that one. So, instead, why not use iMazing? This great little tool allows to backup or synchronize your iOS device to your Mac, archive its data, or save a snapshot. You can use it to copy files between an iPhone or iPad and your Mac, and so between two iOS devices whenever you need to. Here’s how to use it.
So, there you go. There are lots of options for syncing files between two Macs, two iOS devices and even between a Mac and an iOS device. Choose the one that best meets your needs and give it a go.