4 apps to schedule smarter (and less)
The global shift towards remote and hybrid work broke the 9 to 5, says the 2022 Microsoft study. Instead of the usual before-lunch and after-lunch work sessions, most remote workers now have three productive periods per day: before lunch, after lunch, and after dinner — 9pm to 11pm.
Normalize your schedule with these apps
Make GoodTask your scheduling go-to
Calendar, Reminders, Notes, Slack buzzing with notifications from people who all want something from you — where do you draw the line? To set priorities and tame your schedule, we recommend GoodTask. It brings together all your to-dos, reminders, and calendar events into one list.
Whenever there’s a task or a meeting to schedule, don’t rush into your calendar right away. Look into GoodTask first. Here’s a checklist to go through.
Look into your “Within 3 days” tab. Do you really think you can add more to the list? If yes, hit the Plus! If not, reschedule and reprioritize.
Don’t break the “3 priorities max” rule. We tried to focus on more than 3 tasks at a time and we failed — over and over again. Make sure your “High Priorities” list in GoodTask doesn’t grow bigger.
Check if the task contributes to your goals. We love GoodTask for the “Goals” section! You can set up a monthly or yearly list of goals and verify a task against those goals each time you can’t squeeze it into your calendar. Maybe it’s not even important?
Enhance calendar with tasks
Some people always associate a schedule with a calendar view. And that’s okay! Just make sure you don’t let the meetings distract you from other tasks that should get done. BusyCal lets you schedule to-dos and always keep them visible in your calendar so you never lose focus.
Analyze your productivity. Real numbers, no guesswork
We all plan way too much, but only time (or Timing?) can tell how much of that can be done. Timing app can be a great reality check. It logs all your activities automatically and creates a detailed timesheet that you can look into at the end of the day and see where your time went. Believe us, after a few days with Timing, you’ll get better at planning.
Get a meeting schedule
Some meetings just never go away. But you can make them all go into one place. In Your Face is a great tool that does just that. It brings together all your meeting links into one menu bar schedule — so you always know which meeting is next and don’t have to dive into calendars and emails to find a meeting link.
Hope this how-to will help you solve tasks faster, and enjoy solving them, too! Check out more use cases picked for you below.
